وظائف الجامعة الامريكية بالقاهرة AUC مطلوب اداريين 

Senior Award Officer, Office of Sponsored Programs

Reports to: Senior Director, Operations and Awards, Office of Sponsored Programs Purpose: To provide a full range of agreement administration services to an assigned group of departments. Working with the proposals team to effectively conduct all pre-award activities including proposal development and budget preparation. To keep faculty updated of grant management rules and regulations and any updates happening in the terms or conditions. To administer the implementation of externally funded programs in accordance with sponsors and AUC regulations. To manage all Memorandum of Understanding (MOUs) as per AUC’s policies and procedures.
Principal Accountabilities

• Budget development:
  • Develop budgets for proposals in close consultation with the faculty member to determine the appropriate project expenses. Verify the accuracy of the budget figures with other offices such as the travel, purchasing and controller. Ensuring that the budget format is compatible both to AUC’s accounting system, and the funding agency’s guidelines.
     
• Review negotiations and development of agreements/contracts to assure acceptability to AUC:
  • Provide an important intermediary role between the University and external agencies as well as between project staff and University administration
  • Agreements are primarily grants or contracts. Reviewing a grant or contract entails reading the document carefully to ensure that the rules imposed on AUC are applicable and not commit AUC to unnecessary or unreasonable demands by the funding agencies. Very often agreements will include clauses that are either not applicable to AUC, or are applicable but may be waived. In such cases, the job holder negotiates the terms with the sponsor, with little or no assistance from the supervisor. In some cases, he/she develops agreements
     
• Communicate to faculty and administrators the terms of agreements/contracts:
  • Once the agreement is approved by the administration, the job holder summarizes the rules and regulations in simple language in a form entitled: “Proposal Award Summary." This form serves to convey these rules to the project director, the controller, the budget office, and to the purchasing department
     
• Monitor, review and guide the actions taken during implementation to assure compliance to sponsors’ regulations:
  • Respond to the questions that arise from project directors, grant accountants, and other AUC departments about the execution of certain transactions. Often intervenes to expedite transactions, or finds solutions to conflicts between AUC procedures and sponsor regulations
     
• Assure the timely preparation of reports. Review and prepare the reports for submission to the sponsors:
  • Sponsors always require technical and financial reports to be prepared according to a time schedule set at the beginning of the project. The job holder prepares and updates a reporting schedule that is sent on a monthly basis to project directors and the controller as reminders to initiate reports. The job holder will also review the financial reports for compliance to sponsor financial rules, analyses budgets in the case of a multi-currency project, and finally transmits the reports to sponsors. In cases where more time is needed to complete the project, the job holder will request additional time from the sponsor and sometimes additional funds
     
• Creating work breakdown structure accounts for new projects on SAP:
  • Create new grants’ budgets on SAP in coordination with budget office and grants ‘office as per grant agreement. Provides principal investigators with work breakdown structures and budgets for new grants
  • Prepare special reports and documents that communicate information on sponsored projects activities to AUC administration and departments

• Processing of Memorandums of Understanding (MOU):
  • Review MOUs received from academic areas
  • Share MOUs with the International Office –if faculty/students’ mobility is incorporated
  • Seek IP and- legal officer/s review and secure their clearances advising about any depicted deal-breakers
  • Confirm the technical scope of the MOU with the technical office or school involved
  • Process MOU for signature
  • Keep soft and hard copies of signed MOUs

• Perform special assignments on as-needed basis
• Keeps updated of any advances in the field, keeps regulations fully updated, obtains reference materials as needed.

Requirements:
Minimum Education Requirement: Bachelor's degree, preferable in business or administration.
Experience: A minimum of 10 years experience including two years in the administration of externally-funded programs. Supervisory experience preferred
Skills:

• Extensive background in all phases of the grant/contract cycle from inception through completion
• Complete familiarity with sponsor policies and guidelines
• Thorough understanding of proposal preparation, award negotiations, and program administration
• Demonstrate oral and written communication skills
• Excellent English skills
• Good knowledge of Windows NT

This position is open until January 12, 2020

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted. If interested, please send an updated and detailed resume to hr2@aucegypt.edu, stating  “Senior Award Officer” in the subject line.