وظائف منظمة الصحة العالمية بالقاهرة The World Health Organization مطلوب اداريين
Administrative Assistant
Closing Date: Oct 29, 2020, 12:59:00 AM
DESCRIPTION OF DUTIES
1. Research, compile,
analyze and summarize basic information and data on specific programmes and
topics, to be discussed with the supervisor;
2. Develop, prepare and monitor workplans, support adjustments and provide input
to the supervisor in resource allocation and reporting;
3. Implement decisions related to distribution of funds received by the
department, ensure that received funds are reflected and linked to the
respective workplans, and initiate project funding requests.
4. Monitor award expiry dates, alert responsible staff, and liaise with relevant
stakeholders regarding necessary actions to extend awards
5.Coordinate and follow-up on the Department`s HR-administrative issues, ranging
inter alia from providing HR-related information on rules and procedures to the
Director as well as to staff of the Department; ensure proper management of the
HR Plan/HR Action Plan within the workplan; briefing of new staff; and
follow-ups on performance evaluation reports/PMDS issues.
6. Monitor the staffing level of the Department, keeping track of all contract
extensions and renewals, checking and ensuring that funds are available for the
proposed contract and ensure that the renewal of contracts for staff are carried
out in a timely fashion, maintaining and updating the Departmental HR plan
accordingly.
7. Manage non-staff contractual arrangements including processing APWs and
consultants' contracts and follow up with GSC and with technical units on
delivery of assignment reports, effecting payments, etc.
8. Initiate correspondence to verify information, answer queries and obtain
additional information on HR and financial matters.
9. Issue and circulate survey initiatives for review and analysis.
10. Update internal databases, and prepare basic statistical and non-statistical
reports to assist the supervisor in taking appropriate decisions;
11. Coordinate drafting, editing and proof-reading of correspondence and other
documents.
12. Replace other administrative staff, and perform other relevant duties within
their scope of responsibility, as required
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education supplemented by experience or
training in related administrative fields.
Desirable: University degree in business administration, social sciences, or
related field is an asset.
Experience
Essential: At least eight years' progressive experience in the area of
administration, including experience in HR and/or budget and finance.
Desirable: Related experience in UN or international organization.
Skills
• Demonstrated knowledge and application of human resources management policies
and procedures.
• Very good time management and stress management skills.
• Very good communication skills and analytical skills.
• Good knowledge of WHO procedures and HR practices as applicable to the
administrative level an asset.
