وظائف شركة اوراكل العالمية Oracle
Facilities Manager, Egypt-2300001P
Responsibilities:
Managerial
Manage the allocate staff to include the AA1, facility coordinator, mail
coordinator, handyman and out tasked services
Hire, train and manage temporary help as needed.
Submit timely, detailed monthly reports.
Provide direction and guidance in promoting career development and growth to
allocate employees.
Maximize resource utilization and delegation of tasks to support staff.
Finance
Monitor office expenses and review against monthly expense transaction detail
report; notify Regional Facility manager of any discrepancies.
Provide input to PBA budget planning process. Stay within established PO budget
during the fiscal year.
Identify capital requirements for budgetary purposes.
Seek to reduce overall office expenditures.
Negotiate with vendors to obtain best service and pricing as it applies to OREF
Minimize real estate expenses.
Provide cost information detail when requested.
Provide approvals to Lease Administration for the payment of rents
Record quarterly PBA amounts in budget tool
Capture accurate invoice data and make timely payments to PO’s
Facility Management
Provide a quality work environment that enhances employee productivity.
Effectively manage all conference and demo room activities to include overseeing
conference scheduling using Collaboration suite, equipment functionality and
general conference room upkeep. Provide usage reports as required
Proactively ensure the facility as an asset is well maintained to include
furniture repairs, carpet cleaning, touch ups and replacements as needed. Act as
a liaison with the landlord, contractors, architects and other Oracle vendors or
personnel.
Establish annual purchase orders and monitor monthly vendor payment.
Assign office space based on the EMEA Space Ranking guideline.
Record accurate office space assignments on a monthly basis into Oracle*Property
Manager.
Demonstrate PN proficiency and serve as a site reference.
Review site ETD’s and facility usage summary; notify Regional facility manager
of discrepancies.
Assist Regional Facility manager by providing planning information and feedback
to initiate, manage and follow up on projects. Help in developing stacking
plans, capacity plans and site programs
Supervise the ordering of repairs and track office equipment servicing,
including copy machines, printers, fax machines, and postage meters. Track
machine repairs and usage data.
Maintain inventory of all facilities capital assets including owner, serial
number and location; reconcile on an annual basis.
Establish preliminary space plans and identify alternatives; coordinate
requirements and provide budget estimates for scope approval
Interact with various groups and collect information regarding headcount growth
requirements.
Establish and communicate move coordination requirements. Prepare move
coordination forms, issue boxes, labels, and distribute information. Follow up
to resolve outstanding move coordination issues.
Assist in identification of Construction or project punch list items; follow up
on completion of these items including participation in 11-month walk through
(for new facilities)
Review property manager reports on a monthly basis to ensure that employees are
being correctly charged for space and space assignments entered into the system
are correct.
Maintain inventory of fixed assets (Oracle facilities owned equipment) for each
office and allocate staff member.
Establish annual purchase orders and monitor and approve monthly payment of
landlord variable expenses. Update PBA quarterly with landlord totals for Global
Variance reports
4. Purchasing
Obtain vendor price quotes, prepare purchase requisitions with accompanying
justification via web, obtain vendor statements of work, arrange for new vendor
setup, prepare check requests and route requests to appropriate management level
for approval for OREF managed vendors.
Establish and maintain annual service contracts for office equipment, AV
equipment, carpet cleaning and supplemental HVAC units in accordance with
Purchasing policies.
5. Safety, Security & Environmental
Educate employees regarding building and general office emergency procedures;
set up CPR training
Maintain secure office environment; work with corporate security on any theft
incidents.
Interface with building security and local law enforcement to file police or
theft reports.
Maintain local contact and emergency calling lists for posting, wallet cards,
LCMT charts
Responsible for overall office safety & security of the office
Provide documentation to support and insure established country EMS processes
are maintained and remain
Participate in annual Emergency Evacuations in facilities with 100+
Participate in Sheltering In programs in facilities of 400+
Requirements:
Experience in dealing with outside
vendors, negotiating agreements and working in a sales office environment
Extensive use of Excel, Word, PowerPoint as well as email
Good interpersonal and conflict resolution skills exercised in a reasonable,
fair and consistent manne
Excellent problem solving skills
Ability to read and understand financial statements
Prior experience with purchase order process
Understanding of office procedures and property management responsibilities
Analytical skills; ability to create spreadsheets and provide an analysis
Ability to read blueprints, such as partition plans
Prior experience managing office moves
Excellent time management skills, including the ability to respond to
voicemail/email within 24 hours of receipt
Prior experience developing and establishing office procedures
